4-H COUNCIL MINUTES
for December 13, 2008

Meeting called to order by Melba Riel at 12:25pm.

Those in attendance: Melba Riel, Anita Raddatz, Corinne Olsen, Cheryl Spencer

Minutes of Nov. 8th council meeting approved unanimously with Motion1-Cheryl and Motion 2-Corinne with no corrections.

Recited pledge of allegiance and 4-H pledge.

1. Financial Report- Anita presented the new expense plan form (see attached). Changes were made: 1. “Funding for Youth Trips and Awards” was changed to “Funding for Youth Trips, Activities, and Awards”, 2. “Funding for Youth Projects” was changed to “4-H Council Fund”. Expense plan with changes above approved unanimously with Motion 1-Cheryl and Motion 2-Corinne

2. Executive Committee minutes: Reviewed what was discussed in Executive Committee meeting on Nov. 18, 2008 where Anita, Melba, and Debbie Lambson were in attendance. See Executive Team minutes. Next meeting Dec. 19th at 9:30am in Anita’s office.

3. Website update: Anita reported that Debbie and her worked all day on a Sunday to add information to the website and changed some of the wording. They are still working on how to get it so that it can run videos. We have to follow Utah State rules. If this doesn’t work, Anita will make a blog where we can put videos of contests, etc. New website address was approved on Thursday but has not been officially changed. New address: 4hsanpete.usu.edu.

4. Update of State 4-H contests- The food contests are changing. The new ones were on the state website but errors were found so they have been taken off and will be put back on when the errors are fixed. Only the food contests are changing so far. We will talk about it further in our next meeting.

5. Workshops: Anita said that the building has been scheduled but will double
check.

a. January 10th- Registration from 9-9:30am (Paper cutting by Shauna & Daniel Spencer for opening activity)
-3 classes from 9:30-11am: Melba-Needlepoint
Darrel Olsen family-Fusible beads
Karen Poe-Canoes/powerpoint
-Melba Riel in charge of this workshop (New Year Kick-Off)
-$2.00 for non-members and this money goes into youth activities and awards fund

b. February 14th- (Darrel & Corinne Olsen family) Junior Master Gardeners

6. 4-H supplies inventory- Talked about possibly having one of the ambassadors take this on as their service project to help Anita and Debbie with this. Corinne will mention this to Megan Clark and Destiny Beal.

7. Fundraising: Any fundraising needs to be for legitimate and specified projects and have to be approved by the 4-H council.

8. 4-H Volunteers: Discussed need for volunteers.

9. Scholarship Application: Revised scholarship application (see scholarship application on website) was reviewed and unanimously approved with Motion 1- Anita and Motion 2-Corinne. It will be put on our website. 2009 applications due to 4-H office on March 2, 2009.

10. Expansion and Review Meeting- Will now be held 3 times a year. Anita presented the revised letter that will be sent to those invited to the meetings. The letter will be signed by Melba Riel and Gary Anderson. The letter was approved by Gary Anderson. First meeting Jan. 13th, 2009 from 1-2pm on west campus Snow College.

11. New business for Dec. 13th meeting:
a. Contests- New guidelines for contests this year.
b. January & February workshops
c. Inventory list
d. Need for fundraising
e. Ways to increase volunteer base.

12. Cheryl suggested that it may be good to come up with an incentive for the Youth Leadership Team. May be good to come up with a score card like the region ambassadors have.

13. New business for next meeting:
a. Names for Nominations & Elections Team
b. YLT Scorecard
c. Review Region Ambassador application

Voted unanimously to adjourn at 1:45 pm (Motion1- Corinne, Motion 2-Melba)

Next meeting: January 10th @noon.