4-H COUNCIL MINUTES

for June 13^th, 2009

Meeting called to order by Melba Riel at 12:38pm.

Those in attendance:  Melba Riel, Corinne Olsen, Cheryl Bartholomew, Karen Poe, Alexia Poe, Ron Poe, Sarah Bartholomew, Debbie Lambson

Recited pledge of allegiance and 4-H pledge.

Minutes of May 9^th council meeting approved unanimously with Motion1-Cheryl and Motion 2-Karen.

1.     Financial Report- Debbie presented the most current financial report.  Insurance is needed to cover the kids that attend the monthly workshops.  Anita Raddatz has signed us up for the American Income Life Insurance Co. Plan 3 (see attached) that costs $0.23 per kid per event per day.  Debbie was unsure if this included the kids already in 4-H or if it was just for those not signed up for 4-H.  Discussion on how we should pay for this.  One option is to charge for workshops regardless if you are in 4-H or not.  Need to ask Anita more details on this so decision was left for next meeting.  Approved $25 ($5.00 more than previous $20 approval at previous meeting) for the plant workshop that was held today. (Motion 1-Karen, Motion 2-Corinne)

2.     Website update:  Videos of contests should be put on the website with a link in the near future.

3.     JYC- Debbie is in charge of Maverick sack lunches and the Monday night meal with barbecued turkey.  Jim & Mary Yearsley are going to do the barbecued turkey meal with dutch oven potatoes, ice cream w/cobbler, punch, and salad.  We will get around a $5 profit per person for this meal.  Karen Poe was put in charge of getting bins if we wanted to recycle cans or bottles.  There is a kid that will be attending JYC that can’t have gluten so Cheryl will send the menu to their mother and find out what they can eat.  Adults will do the Wednesday lunch meal (no kids will need to help) due to parents of JYC kids trying to take a lunch for themselves.  Cheryl and Elizabeth Hveem are in charge of the rest of the JYC meals.  190 kids are signed up for JYC.

4.     Scholarship application:  Discussion postponed to next meeting.

5.     “Formula for Success” program:  Cheryl and Anita are working on it.  It will involve earning patches.  They will bring it to us for explanation when it is finished.

6.     Mailbox for Melba in Cheryl’s office

7.     State calendar items:

June 29^th-July 1^st- Junior Youth Conference

July 1^st- State Contest registration due

July 4^th, 5^th, 11^th- 4-H Lagoon Day

July 13^th-15^th- State Contests

August 24^th-Sanpete County Fair Entry day

August 22^nd-29^th- Sanpete County Fair

Sept. 1^st-TLT applications due

Sept. 3^rd- Entry day for State Fair

Sept. 10-20^th- Utah State Fair

Sept. 18^th- 4-H Day at the State Fair

8.     Reports:

a.       Nominations & Elections committee:  Karen will remind Anita to advertise the need for 4-H Council officers again in her e-news.

b.      YLT/Ambassadors Report- YLT member and leaders attended the Food Handlers class during their meeting at 11:00am today.  Melba wants the help of the YLT for her August workshop from 9-noon.  They will be participating in the parades in July.

c.      Expansion & Review Team report- The families are almost all in the computer.  Surveys will be sent around June 17-18^th by Anita.

d.       Service:  YLT is going to work on the Braille books in the near future.  YLT is supposed to bring service ideas to the next meeting.  Make banner for the fair building?

e.     County Clubs:   Birding/needlework-Melba reported that the birding club is going on a field         trip on Tuesday.

    Rabbitry/dogs/goats-  Large rabbit club.  Still trying to get dog one started.

    Tattooing of rabbit ears almost done and they are                       learning how to show their rabbits.   

Scrapbooking-  Leah did “All About Me” scrapbooks with 9-10 kids. 

GPS-  Is it on hold again?  Need to check on status. 

Special Needs craft club- Starts on June 23^rd.  Calendar will be out soon.      New needlework club in Gunnison

f.     Promotion:  Ads are in the paper.

g.     Workshops:    

June 13^th -  Plant science – Cheryl felt that it had gone well.

July 11^th -  Heritage –Karen will do a class on animal hides.

      Melba will do a class on Natural heritage.

      Debbie will do National Heritage (maybe US symbols)

      “All About Me” book will be activity during registration.

      Approved w/Motion 1-Karen, and Motion2-Cheryl to have                 the option of charging every participant for the workshop.

      Workshop is 9-11am and Cheryl is in charge.

August 8^th -  Prepare for Fair (Strut Your Stuff) by Melba-need to approve money at next      meeting.  Melba will go through supplies in backroom to see what she needs.      Training for fair online entry that day at 2pm.

Sept. 12^th -  Marine biology –Karen will do a class on sea turtles.

Oct.10^th -  Perform & Record Visual Arts (in charge?)

Nov.14^th -  Holiday Gifts for family/friends (in charge?)

h.     Sanpete County Fair:  Fun on the Farm is going well.  They started building the sheds on Friday.  Channel 10 was there to record it.

i.     Contest: Fashion Revue- June 20^th (clothes due the night before for construction judging)

Discussed possibly changing the date to a later time, during the fair was  preferable.  

j.     New business for next meeting: fundraisers or charge kids?  Sell leftover crafts?  Sell fans?

Voted unanimously to adjourn at 1:55 pm (Motion1- Karen, Motion 2-Cheryl)     Next meeting:  July 11th, Sat. @ noon.